The PTA is a 501(c)(3) business (also known as non-profit or charitable organization).

Financial officers are elected to manage the fiscal operations of the PTA. These officers include a treasurer (required), financial secretary (optional) plus an auditor or a committee of at least three members who are chosen in accordance with bylaws and conduct an annual financial review/audit at the end of the fiscal year (June 30).

Upon assuming office, the incoming Treasurer obtains the following from the outgoing treasurer:

  • General Office Supplies
  • Accounting ledger/software
  • Checkbook
  • Permeant financial/tax records
  • Any other materials previous Treasurer used for record keeping

The new Treasurer must also contact the bank to file new signature cards for all bank accounts. Banks will require minutes of the election meeting recording names of new officers. These items are necessary for the financial operation of the organization.

Read and know the Standards of Affiliation as stated in Article VI of your bylaws.

Your PTA files the following:

1. Annual audit/financial review – due by October 31st
2. 990EZ/990N – due by November 15th
3. Charitable Registration renewal – due by December 31st
4. Personal Property Return – due by April 15th

Forward a copy of each filings to SoCA@ptachc.org and SOA@fspta.org
               AND keep a copy for your PTA records.

Free State PTA Financial Guide 2022-23

PTACHC Financial Training 2023  Power Point presentation

Free State PTA Leadership Training Resources 2023