Greetings Treasurers,
Being the treasurer of a business is a big responsibility. The PTA is a business, a 501(c)(3) incorporated nonprofit, that must follow the law and rules of business. Don’t incur fines or lose your nonprofit status by not filing on time. Please don’t feel overwhelmed! PTACHC and Free State PTA are here to help you.
Items due (in chronological due date order) are:
- Financial review (also known as the audit)
- Membership dues
- PTA Council dues (and scholarship donation)
- 990EZ/990N
- Charitable renewal
Most can be done long before their due dates.
Details are below for each:
- Due by October 30: Financial Review/Audit
– You must send a copy to Free State PTA within 120 days of the end of the fiscal year. Since the PTA fiscal year ends June 30, it is due by October 30. Don’t forget to keep a copy for your permanent file.
- Due by October 31: State/National Dues
– Free State PTA offers its locals three ways to pay State and National dues. The current price per member that is due to Free State PTA is $4.25 ($2.00 for Free State PTA and $2.25 for National PTA).
Go to Free State PTA, Membership tab for more information on how to pay dues.
- Due by November 1: PTA Council dues of $200
The invoice is found on our website at Invoice for Dues & Scholarships.
PTA Council Scholarship Fund – Donations to the PTACHC scholarship fund are accepted year-round, but preferably before March. There is information about our scholarship program on PTACHC website, Scholarship tab.
- Due by November 15: 990N or 990EZ (whichever is applicable – see below)
After submitting the 990N form online, you will receive a confirmation. Save this confirmation and send it to Free State PTA.
- File 990EZ if your gross receipts are more than $50,000 and less than $200,000 and include Schedule A. Send a copy to Free State PTA and keep a copy for your records.
- Form 990N must be filed online at: IRS 990 Filing. More information can be found at Filing Requirements for 990.
- Form 990EZ can be downloaded from IRS at: 990EZ
Schedule A can be downloaded from IRS at: Schedule A Form Public Charity Status
These completed forms need to be mailed to the IRS.
- Due by December 30: Maryland Charitable Registration Update
– If your PTA’s gross receipts are less than $25, 000, you should file the Exempt Organization Fund-Raising Notice which can be found at: Maryland Fund-Raising Notice Form
– For those with gross receipts of more than $25, 000, information on completing the appropriate form is found at: Maryland Annual Update Form
– If you filed a 990N and are not eligible to file the Exempt Organization Fund-Raising Notice, you will also need to file a COF-85 available at: COF-85 Form & Instructions
– The completed forms need to be mailed to the MD Secretary of State. After filing, don’t forget to send a copy to Free State PTA and keep a copy for your files.
If you have any questions, please email PTACHC Treasurer at treasurer@ptachc.org.t can be done now. Stay on top of things and if you have any questions, please email PTACHC Treasurer at treasurer@ptachc.org.