Click on the above months for specific duties pertaining to that month. 

                   PTAs primary purpose is to support and advocate for children and youth

 1.     Make everyone feel welcome

 2.     Never turn away a volunteer - break the job down into pieces

 3.     Your VPs are there to help you.  While PTA does not recognize co-presidents, a VP can function as an aide.       Define and give the VP specific duties in your Standing Rules.

 4.     Recite the PTA Mission before each meeting.  This helps to keep a focus on children and youth during the meeting.

 5.     It is your job to prepare the agenda and lead the meetings.  

 6.     PTA meeting follow Robert's Rules of Order.  It is a set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion. If your PTA does not have a copy, buy one.

 7.      Communicate with the executive board regularly.  Forward the Focus email newsletter and distribute pertinent information to the executive board.  

10.    Delegate, delegate, delegate. Rely on your board members to spread the work.

11.     Try to attend all PTA Council general meetings. Meetings are usually the first Monday of the month and are noted on  the HCPSS School Calendar and on the website.  If you are unable to attend, set up a schedule so the vice president attends.  Each local PTA has the right to three votes at each PTA Council meeting (president and two delegates).

12. You are responsible for all written material coming from the PTA.  Exercise final approval before printing                     

13. The principal does not determine how PTA funds are spent.  The budget committee, chaired by the Treasurer, makes a draft budget for approval of the general membership.

14.  If you are requested by the media to provide a statement, ascertain the request and say that you will call them back.   Prior to returning the call, collect information if needed and prepare the statement.

15. Understand your bylaws! Be aware of who are voting and non-voting members of the executive board. Other        members may attend the executive board meeting, however, they are observers.

16. Are your bylaws up for renewal within the next year?  Form a special bylaws committee to review and update to bring to the executive board for approval and then for approval by the general membership.

                 Thank you for advocating on behalf of every child, one voice