The PTA is a 501c3 business in the 21st century.
Financial officers are elected to manage the fiscal operations of the PTA. These officers include treasurer (required), financial secretary (optional) plus an auditor or a committee of members who are chosen in accordance with bylaws and conduct an annual financial review/audit at the end of the fiscal year (June 30).

Upon assuming office, the incoming treasurer obtains the following from the outgoing treasurer: supplies, ledger, checkbook, tax records, and all other treasurer materials.

Each financial officer needs to obtain the procedure book from the previous office holder. The new treasurer must also contact the bank to file new signature cards for checking and savings accounts. Banks may require minutes of the election meeting recording names of new officers.
These items are necessary for the financial operation of the association.

Read and know what the Standards of Affiliation as stated in Article VI of your bylaws?

NOTE: When your PTA files the following; You must send MD PTA a copy of this within 30 days of filing (Email it to

1. A copy of the annual audit/financial review (send to MDPTA by Oct. 30)
2. 990EZ/990N – due by Nov. 15 (send a copy as soon as you file)
3. Charitable Registration renewal -due by Dec. 31 (send a copy as soon as you file)
4. Personal Property Return – due April 15 (send a copy as soon as you file)

AND keep a copy for your PTA records. (sometimes this is forgotten so just to remind you)
To send to MDPTA
Email to
Mail to: 5 Central Ave. Glen Burnie, MD 21061.
or Fax to 410-760-6344.